User Guide / Using Rapid Screen

Using Rapid Screen

How to Create a Collection in Rapid Screen

There are several ways to create a new Collection in your Rapid Screen account (Remember, a Collection is just a group of chemicals that you’re interested in tracking). The method you choose can depend of the type of information you have available, your preferred way of working, and/or the number of chemicals you’d like to track in Rapid Screen.

(1) Start a new Rapid Screen Collection

To start, click on My Collections. Once you are on the Collection Index page, click on the green “+” button in the upper right corner of your screen.

 

 

 

 

(2) Select the type of Collection to create

There are five methods available to create a new Collection in Rapid Screen.

Collection creation menu

You can click on any of the “?” icons to learn more about each Collection creation type.

Collection creation help tips

 

Each of the first four Collection creation methods will walk you through a 5-step data entry process. You will be asked to:

  1. Enter basic information about the Collection including a unique Collection name and optional supporting details.
  2. Enter your chemical ingredient information by CASRN and their concentrations.
  3. Add other Collections or generate a request for data. If you have already created Collections in your account that you would like to include in your new Collection or need to gather chemical ingredient information from someone else, you can do so in this optional step
  4. Attach supporting documentation like a SDS, TDS, lab reports, polymer forms, etc. in this optional step. 
  5. If you have a paid Rapid Screen subscription, you will be able to choose from over 400 lists and sub-lists against which you would like to screen your chemicals. 

The fifth Collection creation method, Collection Assembler, allows you to create a Collection by combining Collections or requesting data rather than starting by entering CASRNs. 

Which Collection creation method to choose mainly depends on the format your data is in and we’ve provided some detailed guidance on which Collection creation method to choose here. In summary:

Quick Collection allows you to quickly add chemicals to Rapid Screen by entering in CASRNs for your chemicals of interest by typing them in or copying and pasting them from a list. Quick Collection can be a great way to quickly add a new Collection with just a few chemicals or a long list of chemicals. No concentrations are required for Quick Collection. To add a chemical or chemicals without a concentration, simply enter one CASRN per line. If you would like to include a concentration for your chemicals, simply add a comma after each CASRN and then enter your concentration (e.g. 234-56-7, 0.4). All concentrations in Rapid Screen should be entered as a decimal (e.g. 80% would be entered as 0.80, 5% would be entered as 0.05). You can always check that you entered your concentrations correctly when reviewing your Collection Detail and assessment results.

BOS Builder is a step-by-step web form in your Rapid Screen account. BOS stands for “Bill of Substances,” an increasingly common data document used to communicate the chemicals, materials, and components in a product. You can use BOS Builder to create a new Collection in 3 easy steps. (1) Name your new Collection, (2) Add your chemicals of interest to the new Collection, and (3) assign the lists (if any) you’d like to track against this new collection. BOS Builder is ideal for quickly adding a new Collection of just a few chemicals. It’s handy for adding formulations, or for adding a group of chemicals with similar functions for a quick alternatives assessment. Just like with Quick Collection, you’ll need to enter your concentrations as a decimal (e.g. 80% would be entered as 0.80, 5% would be entered as 0.05). You can always check that you entered your concentrations correctly when reviewing your Collection Detail and assessment results. 

Another method of adding a collection is our Upload BOS tool. This process allows you to upload a spreadsheet file of your chemical data right into Rapid Screen using a very basic format. We have created a template to make this process easy to use, especially if you have a large number of Collections you would like to add to Rapid Screen. One of the most effective uses of the BOS Upload method to create a Collection is for a Basic Substance List (“BSL”). Many companies manage a BSL for all of the unique chemicals used in a process, a facility, or across their entire enterprise. Uploading a spreadsheet with your company’s BSL into Rapid Screen can be a very useful way to track those chemicals against your lists of interest, and follow those chemicals for their underlying Human and Environmental Health attributes.

The Upload SDS method allows you to import a PDF file of a Safety Data Sheet (SDS) right into your Rapid Screen account. Rapid Screen will take the product name and chemical ingredient  data from your SDS and create a new Collection using that information. You will then be asked to  review this data for accuracy and completeness before moving on to assigning lists for screening. Many suppliers will initially only be able (or willing) to communicate their product chemicals via the Safety Data Sheet. This can be a very effective first step in gathering and tracking better chemicals information from suppliers. The SDS Upload tool in Rapid Screen can make the data entry process very fast, accurate, and efficient.

Collection Assembler allows you to start by linking existing Collections or requesting chemical ingredient information rather than entering individual CASRNs. 

(3) Enter your product information

  • Name your Collection and add any supporting information. 
  • Enter your chemical ingredient information. When entering individual chemical ingredients, enter each chemical by registry number and the concentration for each. Concentrations should be entered as a decimal (ex. 80% should be entered as 0.8).
  • Link existing Collections in your Rapid Screen account or generate a request for any sub-supplier formulations needed to complete your Collection. 

(4) Attach supporting documents

If you have any supporting information for your Collection (eg SDS, TDS, Polymer and Ethoxylated Alcohol form, etc), you can attach them here. Click Browse then Upload File. If not uploading any documents, click Continue.

(5) Select Lists for the list screening step

This is the step in Rapid Screen where subscribers can select from over 400 lists and sublists for screening the chemicals in a Collection. When you have completed list selection (or if you would like to skip this step) just click on Submit to complete your new Collection Request.

As a subscriber, once you have clicked on the Submit button for the List Selection step, you will arrive at the Assessment Details page for your new Collection.

 

 

Which Collection Creation Method to Choose

It’s easy to create Collections and enter chemicals into your Rapid Screen account. In fact, you have four options to choose from when it comes to adding Collections. But how do you know which option to choose?

Collection creation method What data do you need? Additional information you can add Data entry Benefits
Quick Collection
  • Collection name
  • CASRN for each chemical of interest
  • Concentration (entered as a decimal point – ex. 80% = 0.8)

Manual entry

or

Copy and paste

  • Copy and paste a list of CASRNs directly from a file you’re working on
  • Can support a list of any size
  • Great option for quick alternatives assessment
  • No concentrations required
BOS Builder
  • Collection name
  • CASRN for each chemical of interest
  • Concentration (entered as a decimal point – ex. 80% = 0.8)
  • Function
Manual entry
  • Scivera’s autofill feature will help you match your chemical name and/or CASRN in our system
  • Good for a smaller number of chemicals
  • Great way to see your complete BOS on one screen
Upload BOS
  • A spreadsheet file of your chemical data (see template for example)
  • Mass
  • Unit of Mass
Spreadsheet (CSV) upload
  • Can support a list of any size
Upload SDS
  • A PDF of your Safety Data Sheet (make sure your PDF is text-based)
  SDS (PDF) upload
  • System easily scans your SDS for CASRNs and concentrations
  • Often the only way suppliers may be able to or willing to communicate their product chemicals

 

Generating a Request for Data Using Rapid Screen

To gather information from a supplier, you will be able to initiate a request directly through Rapid Screen.

When building your Collection, you’ll see a step called “Add Collections”. This is where you can link existing Collections or generate requests for data. Select the green “+” button to begin the request process: 

Link or Request Collection Screen

Select “New Request” from the drop-down menu and then “Create Request”:

Select New Request

 

 

 

 

 

 

Create RequestOnce you select New Request for the Collection, Rapid Screen will show you the Create a Request form:

Request Form

 

 

 

After you complete this form, your suppliers will receive an email inviting them to create a login for a free Rapid Screen data-entry account (if they do not already have an account). With this free account, they can enter formulation information and share it with you in redacted form meaning CASRNs will be hidden from their share and proprietary information will be protected.

Here are some quick tips when filling out the request form:

  • We recommend using the name of the product or formulation you are requesting from your supplier in the Request Name field
  • Your message to your supplier can be as simple or as detailed as you like. If you are working on a specific certification like Screened Chemistry, we suggest including information specific to the program for which you need the supplier’s formulation information like disclosure requirements, timelines, etc). We recommend including a note that all chemical ingredient information will be redacted by default when shared through SciveraLENS Rapid Screen. This means that no ingredient identifying information will be shared when the Collection is shared. Below is some sample text for a Screened Chemistry request:

    “Dear (Contact Name),
    We are working on certifying one of our products that contains “Supplier Product Name” for Screened Chemistry (required by several fashion and apparel brands). As part of the certification requirements, we must disclose all ingredients and impurities in our product including those we source from our suppliers. Please provide the requested information using Scivera’s SciveraLENS Rapid Screen system.
    This system will allow you to provide the required information to us without disclosing confidential ingredient information. All data are kept in confidence by Scivera. The use of the Scivera tool to enter your information is free of charge for you.
    As you enter this information into Rapid Screen, we recommend using BOS Builder which will allow you to select, identify, and attach additional information required for the Screened Chemistry assessment process. If you have questions about ingredient and impurity disclosure requirements for Screened Chemistry, please let me know, or feel free to contact the team at Scivera [​support@scivera.com​]. Thank you.”

 

  • Concentration is the concentration of the formulation within your product.

 

Once you have sent the request to your supplier, you will receive a confirmation email and your supplier will receive the request via email to the address you entered in the Collection Request Form.

Managing Your Requests in Rapid Screen 

If you have sent a request for information to your sub-supplier, you will be able to track and manage these requests using Rapid Screen. Click on Sent Requests in your Rapid Screen account to view any requests you have sent and see the status of each.

Sent Requests

In Progress means that the request has not been completed yet. We’ve provided a “Remind” button that enables you to send a reminder to a supplier if needed on a specific request. While Rapid Screen provides one place to manage these requests, sometimes a personal email can also be helpful. 

Once your request has been completed, you will be able to “Review the Collection” or bill of substances for the Collection submitted and then Import the Collection into your Rapid Screen account. You will need to Import the Collection in order to view the assessment results (while maintaining any redaction set by your supplier) and incorporate that information into other Collections or Certificate requests.

Editing your Collections

Once you’ve added your Collection into Rapid Screen, your new Collection will be listed in Collections window

There are three dots on the far right of each Collection line. If you click on these, you have the options to

  • View
  • Manage/Edit
  • Generate a Screened Chemistry Certificate Request
  • Download a CSV
  • Share your assessment results
  • Archive your Collection
  • Tag your Collection

By selecting Manage/Edit, you can manage each element of your Collection.  If you used BOS Builder, Quick Collection, or Upload SDS to add your Collection, you can edit the CASRNs and concentrations as needed. You can also edit any Linked Collections or Requests, Attachments, or the Lists assigned to a Collection. 

Interpreting Your Report

As a subscriber to SciveraLENS® Rapid Screen Tracker, after you create your Collection, you have instant access to list screening results for each Collection. SciveraLENS® Rapid Screen Tracker + Insight subscribers also have access to comprehensive hazard assessment results for each Collection. 

Collection Details

 

 

 

SciveraLENS Symbols Explained:

Here is a quick legend of the symbols you will see throughout SciveraLENS Rapid Screen

List Screening Results

SciveraLENS Rapid Screen enables you to easily assign one, several, or all of the hundreds of lists and sublists we track on a daily basis to help to stay current on regulatory, industry, authoritative, and corporate governance trends. The most common “List” of chemicals we track is what’s called a Restricted Substance List (aka “RSL”). These are lists published and updated by various authorities and organizations. A well-known RSL is “The Proposition 65 List”, more formally known as “Chemicals Known to the State of California to Cause Cancer or Reproductive Toxicity.”

Other lists of interest include authoritative lists published by academic or scientific organizations such as the United Nations International Agency for Research on Carcinogens (“IARC”). Non-governmental organizations (“NGO”) publish what are commonly called “screening lists” of chemicals with specific characteristics of concern. Many industry groups and companies refer to these screening lists in setting governance policies on chemicals on products or processes.

Lastly, organizations are increasingly developing “preferred lists” or “positive lists” of chemicals that have been screened for specific uses and show comparatively preferred human and/or environmental health attributes. The US Environmental Protection Agency (EPA) maintains a Safer Chemical Ingredients List (“SCIL”) that can be a useful reference when seeking preferred alternatives for specific applications.

Keeping up with all of these lists and their nuances and changes is a time consuming and challenging task. SciveraLENS Rapid Screen begins its chemicals management process doing these basic list checking steps for you and keeping you up to date on any changes to your chemicals of interest using alerts.

You can quickly see what type of list your chemical(s) appear on and whether or not your concentration exceeds any threshold levels for a particular list using our color coded triangle icons:

Human and Environmental Health Screen Results

SciveraLENS makes use of an easy to understand “traffic light” system for communicating assessment results for human and environmental health attributes of specific endpoints and for a chemical overall.

A solid green, yellow, red, or black light indicates sufficient authoritative or experimental evidence for an unequivocal hazard assessment.

When half of the light is gray, this indicates limited evidence is currently available for the endpoint and Scivera’s Toxicology Team has made use of systems such as modeling software, quantitative structural activity relationship (“QSAR”) methods, or expert judgment to complete the assessment.

Clicking on the light for a specific endpoint assessment will present the underlying references and explanation for why Scivera reached the specific conclusion indicated by the light.

    Green is good. Green lights signal an overall assessment for a chemical or a specific human or environmental health endpoint shows evidence of low hazard.

Yellow is acceptable. Yellow lights signal an overall assessment for a chemical or a specific human or environmental health endpoint shows evidence of moderate hazard.

   Red indicates concern. Red lights signal an overall assessment for a chemical or a specific human or environmental health endpoint shows evidence of high hazard.

  Black indicates high concern. Black lights signal an overall assessment for a chemical or a specific human or environmental health endpoint shows evidence of high hazard.

The light blue and gray light indicates an endpoint or chemical overall that does not show list evidence of concern, but after additional work by our toxicology team, we are not currently able to conclude an assessment. Data are currently not sufficient for an assessment.

Light blue signals the endpoint does not show concern for the designated endpoint based on list evidence only but a hazard assessment has not been completed for that chemical. Scivera’s Toxicology Team has this chemical and endpoint in its assessment queue for deeper review via the expert methods mentioned above (e.g., computer modeling, QSAR, expert judgment, etc.). Scivera prioritizes this additional review based on subscriber interest in chemicals across the SciveraLENS system. If you would like Scivera to expedite an assessment for your work and provide a firm date for completion, contact our Customer Success Team at support@scivera.com to receive a quote and a completion date to accelerate the assessment.

We also provide 2 summary assessments for human and environmental health screen results.

The “MH” or Maximum Hazard result is based on the highest hazard assessment for each chemical in the Collection. We look across all Human Endpoints and a combination of Environmental Health Endpoints for each chemical.

The “HC” or Hazard Category Score is based on an algorithm very similar to EPA Safer Choice, etc. that uses Core Endpoints (CMRD/PBT) and Supplemental Endpoints (all the rest) and suggests a Replace (Red Light), Concern (Yellow Light), Acceptable (Yellow/Green), Preferred (Green), or Incomplete (Gray).

SciveraLENS Human and Environmental Health Endpoints Explained:

SciveraLENS Rapid Screen generates an overall hazard assessment for each chemical present in a Collection. SciveraLENS processes chemical hazard assessments using authoritative lists, regulatory lists, experimental data, modeled data, analogous data, and expert judgment.

See User Guide article SciveraLENS GHS+ Hazard Assessment Framework for specifics on Hazard and Dose-Response Assessment criteria by endpoint. SciveraLENS generates a hazard assessment at two levels for a chemical:

Endpoint Level Hazard Assessment – Where data and/or expert judgment enable an assessment, Scivera’s board-certified toxicology team generate a hazard assessment for up to 16 Human Health,  4 Ecotox and Environmental Fate, and 2 Physical Hazard endpoints.

Human Health Endpoints include:

  • Carcinogenicity [C]
  • Mutagenicity-Genotoxicity
 [M]
  • Reproductive Toxicity [R]
  • Developmental Toxicity [D]
  • Endocrine Activity [ea]
  • Acute Dermal Toxicity
 [atd]
  • Acute Oral Toxicity [ato]
  • Acute Inhalation Toxicity [ati]
  • Systemic Toxicity (Single/Repeated Dose) [st]
  • Neurotoxicity 
[n]
  • Dermal Sensitization [ds]
  • Respiratory Sensitization [rs]
  • Dermal Irritation
[di]
  • Eye Irritation 
[ei]
  • Aspiration Potential [ap]
  • Sensory Irritation 
[si]

Environmental Health (Ecotox and Environmental Fate) Endpoints include:

  • Bioaccumulation
 [B]
  • Acute Aquatic Toxicity 
[AAT]
  • Chronic Aquatic Toxicity [CAT]
  • Persistence [P]

Physical Hazard Endpoints include:

  • Reactivity [r]
  • Flammability [f]

Note: Underlined endpoints are CORE endpoints. All Core Endpoints must have conclusive assessments for the chemical to have a conclusive assessment overall.